Receipts
Goods coming in: receiving against a purchase order and posting to inventory.
A receipt records incoming goods from a , an inbound transfer, or a rental agreement. the receipt adds the delivery to stock on hand.
Each receipt line references the purchase-order line it fulfills. Posting increases inventory and the order line's received quantity. Its journal debits inventory—or for outside processing—and credits a accrual that the supplier invoice later clears.
Find the purchase order for a delivery
Inventory → Receiving lists every line still to be received on a purchase order waiting to be received, grouped by order, oldest first. Search with whatever the packing slip shows: order number, supplier, part number or name, the supplier's part number, the supplier's reference, or the tracking number. Every word must match, and case, spaces and punctuation are ignored, so RAB-514 finds RAB514.
Each order has a Receive button that creates its receipt. An order that already has a Draft receipt shows that receipt's number instead, and opens it. The page needs view access to both Inventory and Purchasing.
Fields
Status
Receive an item flagged for inspection and its units land On Hold, with an inbound inspection opened at Pending — they don't become available stock until the inspection clears.
Rental receipts
A receipt from a rental agreement brings fleet units back. It lists every unit on rent, ticked, and every unit not yet delivered, unticked. Each row takes a "Meter" reading, "Notes", and a "Take out of service" switch with a reason. A unit treated as a sale also needs "Return To": the rental fleet or inventory.
The post dialog asks for "Returned on", which cannot be later than today. Posting ends each ticked unit's rental on that date and records the unit at the receipt's location. The rows are read-only from then on. A unit treated as a rental stays a fixed asset, so it writes no inventory movement and no journal entry. A posted rental receipt cannot be voided.